Jul 17, 2015 - I'm looking for a site which offers quality voicemail greeting sound file (wav, mp3, etc) which can be downloaded for free. My goal is to use the. A professional voicemail greeting is one of the easiest and most economical ways to improve the face of your business. There are some services that can record one for you exclusively, or others that include it as part of a larger package of features.
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A proper voicemail greeting can make a positive impression on your callers, or it can alienate them before you even speak to them. Put yourself in your caller's place and ask yourself 'How would I want to be treated if I couldn't immediately talk to the person that I called? What would I want to know from the voicemail greeting? What should I do?'
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Voicemail Greeting Options
Depending upon the telephone system you have at your company, there may be different options for the type of voicemail greetings you are allowed to compose. They include the following examples.
3 Examples of Good Voicemail Greetings
- General Voicemail Greeting Examples
- The general voicemail greeting is used as the default voicemail greeting if no other greeting type is set.
- Internal Voicemail Greeting Examples
- This is used to greet people who call you from within your company (i.e. from another extension).
- External Voicemail Greeting Examples
- This greeting will be played for people who call from outside your company. Your telephone system's automated attendant may play a general company greeting that all external callers will hear. If your company's name is mentioned in that greeting, you do not need to say it again in your greeting.
- Temporary or 'Out of Office' Voicemail Greeting Examples
- The temporary or out of office voicemail greeting is set when you will be out of the office for a predetermined amount of time. Most voicemail systems will allow you to set an expiration date and time, so you don't have to remember to turn it off when you return.
- 'On the Phone' or 'Busy' Voicemail Greeting Examples
- This greeting is used to inform callers that you are in the office but you can't take their call right now because you are on the phone with another caller.
What to Include in a Proper Voicemail Greeting
- Greeting
- Your Name
- Your Company Name and Department Name or both
- Statement that you cannot take their call right now
- Invitation to leave a message
- When they can expect a return call
- Who they can contact for immediate assistance (if applicable)
- No longer than 20 - 25 seconds (rule-of-thumb)
- Avoid giving out too much information and making an overly long greeting.
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Sample Good Voicemail Greetings
- Hi. This is Jim Bucki. I can't take your call right now, but I would like to return it as soon as I can. So, please leave me a detailed confidential message after the tone. If you need immediate assistance, please call my secretary, Suzy Smith at extension 6336. Thanks for your call.
- Hello. You have reached the Accounting Department. The department is currently closed. Our normal hours of operations are Monday through Friday, 8 AM to 6 PM. Please leave us a message after the tone and somebody will return your call as soon as possible. Thank you.
- Hi. This is Jim Bucki. I will be out of the office until Thursday, July 24th and I will be checking my voicemail occasionally. If you would like to leave me a message, please do so after the tone, and I will return your call as soon as I can. If you need immediate assistance, please call my secretary, Suzy Smith at extension 6336. Thanks for your call.
- You have reached the desk of Jim Bucki. I am currently on the phone right now, but I would like to return your call later. If you would like, please leave me a message after the tone. If you need immediate assistance, please call my secretary, Suzy Smith at extension 6336. Thank you for calling.
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Bad Voicemail Greetings
- Hi. This is Joe. Leave me a message.
- {Music playing for an extended period of time} Hey! Talk to me.
- Hi. You have reached the XYZ Company. Please leave us a message.
- Hello. You have reached the office of Joe Kartonia at XYZ.com. I will be out of the office having a vasectomy and will return on Thursday, August 26th at 8:30 am. I will be experiencing a lot of discomforts, so I will not be checking my voicemail at all. If you would like to leave me a message, please do so after the tone. You can leave me a detailed and confidential message, and I will return your call as soon as I can. If you need immediate assistance, please call my secretary, Sally Johnson at extension 3663. Thank you for your call, and I will get back to your when I return, and I am feeling better.
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- The office is closed. Please leave a message after the tone.